What are capitation grants?

School capitation grants are funds made available to all not-for-profit schools (government, community and faith-based schools) to help supplement running costs and improve the learning environment.

Why provide school capitation grants?

By providing reliable funding to schools, capitation grants will remove registration fees for pupils/students and parents, reducing the cost of education and encouraging families to send their children to school. School capitation grants will provide a reliable source of funding for school operations including facilities, materials to improve the learning environment and quality of education.

What can schools spend their capitation grants on?

Schools’ capitation grants are for the purpose of delivering better quality education and improve school facilities. MoEST requires between 50% and 75% of funds to be spent on investments to the quality of education in schools, for example purchase of teachers’ guides, reference books, maths kits etc. Between 25% and 50% can be used on physical improvements to schools and school facilities, for example repairs and maintenance and extra classrooms. Up to 20% can be spent on general school support, for example school meals or incentives for volunteer teachers.

Which schools qualify to receive capitation grants?

Eligible schools are primary and secondary schools that are not-for-profit, including government schools, faith-based schools (Church, Islamic), and community schools.

How much will each school receive?

The amount of the grant each school receives will be based on the number of pupils/students (both boys and girls) enrolled. Each school will get a base amount (different for primary and secondary), plus a set amount per pupil/student.

Can schools still charge for other costs?

Schools will still be able to charge some operational fees. For example, faith-based schools (such as church, Islamic schools) and community schools can still charge termly tuition fees to fund those teachers’ salaries that are not funded by government.

Do parents still need to contribute to their child’s education?

Yes, parents and families should still contribute to their children’s education, not only by buying exercise books and uniforms, but also by contributing to the development of their schools themselves.

What are the requirements for each school to receive capitation grants?

Eligible schools will need to meet the six requirements below to receive grants:

  1. Submit a Pupil Admission Register (PARs) to South Sudan Schools’ Attendance and Monitoring System (SSSAMS)/ ‘Ana Fii Inni’ (‘I am here’).
  2. Provide a daily update on the attendance of pupils using the South Sudan Schools’ Attendance Monitoring System (SSSAMS) / ‘Ana Fii Inni’. This is a countrywide SMS-based daily attendance-reporting program for students and teachers. This system helps MoEST confirm the correct number of pupils in a school, on which the capitation grant amount is based. All data is available online at www.sssams.org
  3. Have a School Governing Body in place – usually a Parent-Teacher Association for primary schools, ideally with a School Management Committee drawn from its members, or a Board of Governors for secondary schools. GESS developed a School Goverance Toolkit for school governing bodies, freely available for download here.
  4. Make and submit a simple school development plan to lay out how the school will spend their money (a template has been provided to schools).
  5. Lay out a simple school budget (a template has been provided to schools)
  6. Open a school bank account.

For schools affected by conflict, some of these hurdles may be temporarily waived.
Further information on eligibility, processes, requirements, email info@gess-southsudan.org or call the Support hotline on 0928 341 727.